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1. General
a. The room capacity shown within the brochure must not be exceeded.
b. The furniture for use by the client is provided by Leith’s. Any other
furniture or fittings required by the client can be discussed with Leith's.
c. Beaulieu staff are not permitted to sign for nor shall they be responsible
for any goods delivered to or left at Beaulieu by the client or their agents.
d. The client shall be responsible for any loss or damage to property, fixtures
or fittings at Beaulieu and for any injury to persons occurring during their use
of Beaulieu.
e. Clients are advised to arrange insurance to cover their liabilities under
these conditions.
f. All events must end by the time stated on the function contract and the
premises must be vacated ½ hour after this time.
g. Beaulieu reserve the right to hold more than one event on the Estate at any
given time.
h. The client shall not use the name,logo or any images connected with “Leith’s
at Beaulieu”, ‘Leith’s’ or ‘Beauleiu’ in any of its advertising or publicity
without prior written consent; not unreasonably withheld.
i. These terms and conditions shall prevail over any conditions offered by the
client.
j. No fireworks or balloon releases are permitted unless by prior arrangement in
writing from Beaulieu Enterprises Limited.
k. All guests must drive with care in the grounds, observe Beaulieu speed limit
and park in designated areas. Please note if parking in the arena and the meadow
car parks, all vehicles must be removed by 9.00am the following morning. If not,
the company reserve the right to remove them at cost to the client and the
company will not be liable for any damage caused during this process.
l. The Beaulieu Attraction remains open until 5.00pm during the winter and
6.00pm during the summer. This includes the Cloisters area and the Cellarers
museum and Undercroft.
m. Applications for venue hire will be accepted only if the nature of the
function is considered to be appropriate for Leith’s at Beaulieu, we reserve the
right to refuse a booking
2. Clients' Obligations
Clients shall :
a. Ensure that
persons attending the function do not commit any nuisance, disturbance of
infringement which might jeopardise the Beaulieu Premises Licence and comply
with all reasonable requests of Beaulieu staff.
b. Comply with all EU and UK
laws band regulations and Beaulieu rules relating to fire, security, health and
safety, and otherwise at the premises.
c. All Third Party Contractors must
liaise with the Company to be advised of the restrictions of Beaulieu.
d. Not
carry out any electrical or other works, use their own electrical equipment or
fix anything to the floors, ceiling, walls or any other part of the Beaulieu
premises without the prior written consent of Beaulieu.
e. Not bring any
inflammable, noxious or dangerous items on to the Beaulieu premises and shall
remove any items promptly when requested by Beaulieu staff.
f. Not carry on any
betting, gaming or auction activity on the Beaulieu premises without prior
consent.
h. Remove all litter, rubbish, empty boxes and
packaging materials from Beaulieu by 9.00 am following an event.
3. Deposits
a.
Leith's reserve the right to require an advance payment of 100% of room hire and
100% of estimated catering costs to confirm a booking.
b. All cheques should be made payable to "Leith's".
4. Invoices
a. The prices charged shall be those stated on the function contract. Where an
event is booked in advance, confirmation of the price will be made by the
Company prior to the event and the Company reserves the right to make such
changes as necessary to reflect the increase in costs to the Company.
b. Prices are exclusive of VAT at the current rate.
c. Agreed minimum numbers are indicated on the contract. The company will
invoice for at least this number.
d. Payment must be made in Sterling.
e. If for
any reason beyond our control we are unable to fulfil an order, we shall not be
liable for damages or compensation but will return any payments made to the
Company. If we are unable to fulfil an order in part, we shall not be liable for
damages or compensation but our charge will be abated by a fair and reasonable
apportionment.
f. Terms of business are strictly 14 days from receipt of
invoice. The Company reserves the right to charge interest per month for any
payment outstanding after 28 days.
5. Supply of Food and Liquor
a. All goods and
services are offered subject to availability. Where particular goods and
b. When consumables are charged on a consumption basis, the
client shall check the opening and closing of stocks of consumables in the
presence of a Company representative. If a client does not wish to do so the
figures recorded by the Company shall be conclusive.
c. No food may be brought
onto the premises by the client or the client's guests for consumption on the
premises unless this is agreed by the Company in writing and a waiver has been
signed.
d. No beverages may be brought onto the premises unless this is agreed
by the Company in writing and a corkage charge has been agreed.
6. Cancellation
by the Client
a. Confirmed bookings must be cancelled in writing and this will
only be effective once the written cancellation is confirmed as received by the
Company.
b. If the booking is cancelled within six months of the event date the
room hire charge will be forfeited.
c. Charges based on the minimum numbers and
minimum catering spend agreed on the contract will be made for cancellations as
follows:
|
Within number of weeks to event |
% of min catering spend |
|
12-8 weeks |
25% |
|
8-4 weeks |
50% |
|
4-2 weeks |
75% |
|
2 weeks |
100% |
7. Cancellation by the Company
The company may cancel the provision of the service to an event and forthwith
terminate this agreement and the rights granted to the client if:
a. A previous
account remains outstanding under the Company's Terms and Conditions.
b. The
Beaulieu premises or any part of them have to be closed for reasons beyond
Beaulieu’s control.
c. Should Beaulieu or part of the Beaulieu Estate be
required for the staging of a sporting, cultural or other entertainment event
which shall be open to attendance by the general public and was not known about
by the company to be staged at Beaulieu at the date of this client booking then
the staging of this event shall take precedence over the clients event.
d. The
client becomes insolvent or enters into liquidation or receivership or is
subject to any other similar process or is unable to pay its debts within the
meaning of section 123 of the Insolvency Act 1986 or any statutory modification
or re-enactment thereof.
8. Final Numbers
a. The estimated number of people
attending an event, no less than the contracted minimum, must be notified to the
Company in writing 14 days prior to commencement of the event.
b. Final numbers,
no less than the contracted minimum, must be given 10 working days prior to the
event in writing.
These terms and conditions shall be governed and construed in
accordance with English law and each party agrees to submit to the non-exclusive
jurisdiction of the English Courts as regards any claim or matter arising.
Acceptance of these terms and conditions will be assumed when the Terms &
Conditions and the Function Contract are signed.
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